Job summary:
Accounts Receivable Management:
- Manage tenants’ accounts receivable, including the preparation and processing of daily deposits.
- Follow up with tenants to collect outstanding account balances and rental payments.
- Support the Property Manager by providing information, statements, and other documentation to pursue collection efforts and escalate matters when required.
- Prepare tenant notices of default for non-payment.
- Prepare monthly tenant accounts receivable reports, providing detailed comments explaining outstanding balances and collection actions taken.
- Work with the Accounting Department to prepare correspondence related to year-end reconciliations and new rental rates.
- Liaise with tenants to answer any administrative and/or accounting questions relating to their leases.
Management of Critical Dates and Service Contracts:
- Update and monitor the list of critical dates for all leases, including insurance renewals, lease expirations, renewal options, and rent-free periods.
- Monitor service contracts, including expiry dates, renewals, and the collection of relevant documentation.
- Manage priorities, address issues promptly and proactively, and follow projects through to completion.
Management Reports and Administrative Duties:
- Support the General Manager in preparing monthly and quarterly reports and the annual operating budget.
- Provide administrative and accounting support to the office.
- May be required to perform accounting data entry, manage accounts payable, and enter employee payroll information.
- As needed, perform monthly credit card and petty cash reconciliations and follow up on accounts payable.
Job Requirements:
- Experience managing accounts receivable and accounts payable.
- Strong initiative and the ability to work as part of a team.
- Excellent attention to detail.
- Effective time management and organizational skills.
- Strong analytical skills and the ability to work independently.
- Proficiency in office and accounting software.
- Thorough understanding of terminology, principles, and procedures related to property management.
- Demonstrated proactive problem-solving skills and sound decision-making abilities.
- Excellent interpersonal skills and the ability to build relationships with internal and external stakeholders.
- Proven ability to handle confidential information discreetly, adapt to various requests, and demonstrate a high level of customer service and responsiveness.
- Strong organizational skills, with the ability to manage multiple tasks efficiently and without interruption while maintaining excellent attention to detail.
- Ability to meet deadlines efficiently.
Qualifications:
- College diploma (DEC/AEC) in Administration, Accounting, or equivalent training.
- Four years of relevant experience in a similar position involving commercial leases, accounting, and related documentation.
- Proficiency in Microsoft Office (Word, Excel, and Outlook).
- Experience with the Yardi system is an asset.
- Excellent written and verbal communication skills in both English and French to communicate with external tenants and suppliers.
Compensation and Schedule:
- Starting at $25 per hour.
- 35 hours per week.
Job type:Full-time | Administration
Contact
Name: Manon Dubuc